Representation

Representation

 

Local Representation

  • Class Representatives

There are 1 or 2 Class Representatives elected for each workshop class. These represent their class as SSLC meetings (see below under "Class Representatives"). There are approximately 440 Class Representatives annually, and this number is increasing year-on-year.

 

Student Association Representation

  • Course Representatives

  • Vice-Presidents

  • i-Programme Representative

  • External (IE CEL) Representative

  • Liberation Officers

  • Student Members of the SA Governing Board

  • Student Members of Committees

Course Representatives – elected student representatives who represent each ULaw programme at the Student Parliament. There is 1 representative nationally.

Vice-Presidents – elected student officers who represent each ULaw campus at the Student Parliament and act as the SA presence on each campus in the first instance.

i-Programme Representative – elected student representatives who represent the i-Programmes (our online programmes) at the Student Parliament. For 2017/18, we have split the representation between undergraduate and postgraduate students, therefore one online representative for the undergraduate programmes and one for the postgraduate programmes.

External (IE CEL) Representative – elected student representative who represents the IE CEL programme at the Student Parliament.

The i-Programme and External (IE CEL) Representative - roles are articulated more toward the representation of students, i.e. for academic / course / campus related matters, rather than a campaigning role, such as the Vice-President.

Liberation Officers - elected student officers who represent a particular liberation group at a national level to the Student Parliament, the campaigns currently cover LGBT+ (Lesbian, Gay, Bisexual, Trans+ and Plus) Students, Women Students, BAME (Black, Asian and Minority Ethnic) Students and Students with Disabilities.

Student Members of the SAGB – elected students who act as a check and balance on the Student Association and sit on the Student Parliament and Student Association Governing Board (SAGB).

Student Members of Committees – elected students who represent the student voice at University boards and committees, including the Academic Board.

 

The Association recruits for a variety of different roles throughout the year. Please see separate “Recruitment Schedule 2018/19” document for further information.

One hurdle the Student Association faces in terms of recruitment is trying to ensure that our Representatives are recruited as early as possible, and especially, the Vice-Presidents, but also ensuring that each programme has equal and fair access to all roles. It can take approximately 8 weeks from the advert going live to appointing the VP’s.

In terms of elections, these are run in-house and the key contact is the Insight Manager, who assists the Student Association. The Insight Manager will be informed by the Spring of the same (calendar) year of recruitment to ensure the elections are scheduled, including what is required, the period the election runs and the parameters for voting (who are students eligible to vote for). Also, within this timetable, the Student Association has included time to contact the Insight Manager to inform them when candidate’s photos and bios shall be sent to be included in the election.

Please see the recruitment schedule for further information.

 

Class Representatives are students who represent their workshop class on campus, online, and at the local level. This is the primary, and most important, feedback mechanism for the University.

Class Representatives attend Student-Staff Liaison Committee Meetings (SSLCs), which are organised and run at each campus by the staff in that campus, or online for students studying on our online programmes, therefore, the SA do not assist with these.

  • Training

Class Representatives are usually appointed / elected in-class within a few weeks of the start of their course. Programme and Student Leads at campuses e-mail the details to the Student Association, which includes the class, name and e-mail address of the Class Representative and held in a ‘master’ Spreadsheet. The SA produces a one-page summary of their role (please see “Class Representatives Information Sheet” – Appendix 8) which serves as a guide about what to do and what to expect before the first SSLC.

The SAEO attends each campus, once, to meet with and deliver face-to-face training to Class Representatives around November (see “Class Representative Training” PowerPoint and “Representative Handbook” PDF for further information). There are usually multiple sessions scheduled during a day to try and ensure as many Class Representatives can attend. We try to schedule the training so that it can take place before the first SSLC meeting, but this is not always possible for all programmes and all campuses.

The training includes an introduction to the Student Association, how the Class Representatives feeds into the wider representative structure, the role of a Class Representative, benefits to students, the parameters of the role, Prevent & Safeguarding, information on SSLC’s and the resource section on Atticus.

This training is also made available online after all campuses have received face-to-face training, in the event any representatives were unable to make it and for the benefit of part-time and online students.

  • SSLC Minutes

All SSLC minutes are sent to the SAEO by the Programme and Student Leads to upload to Atticus. These minutes are also used to formulate the Academic Board reports (see below under the "Regulation").

 

The Student Parliament is the major decision-making body of the Student Association. This is the forum where all student representatives and roles within the Association meet. All students are able to attend Parliament meetings, following the procedure laid out in the Constitution.

The Student Parliament meetings three times per year, around November, February and May. The meetings occur face-to-face with students able to dial in to ‘virtually’ attend, to ensure that students who are unable to travel to the meeting and also for students studying on our online programmes can still engage and attend the meeting. The meetings are held at different campuses as much as possible to ensure as many student representatives can attend and so they can see other campuses. The Student Association Executive like to poll the Student Parliament to ensure that students feed into where they want the next meeting to be held.

As soon as the date, time and location are booked, the SAEO sends out an e-mail invitation to all student representatives (or as soon as they are in post), and informing students at interview of when the date of when the next Parliament shall be. The date, time and location is put on Atticus to ensure that students are informed of the next meeting.

As the secretary to the Parliament, the SAEO ensures that all documents are compiled and sent to all attendee’s as far enough in advance as possible, but no later than 5 working days before the meeting, to ensure all documents can be read prior to the meetings. The SAEO takes minutes of the meetings and can assist the Chair in answering any questions or queries raised in Parliament meetings. The SAEO also holds a pre-meeting with the Chair to run through the agenda and ensure that the meeting can run to time, without curtailing any discussion. This is also so the SAEO can answer any questions the Chair may have.